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Old February 21st, 2013, 16:05:39   #1
jiriw
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Default Cosplay Act Competition Rules + Q&A 2013

These are the rules, signups ARE CLOSED

Cosplay Act Competition 2013

Rules

Signup:
  • You have to sign up for the cosplay act competition using the application template. Check the FAQ in the next post on how to sign-up.
  • You can sign up until the 13th of July 2013.
  • All required audio-visual material and script updates have to be send to us before the 3rd of August 2013.
  • Acts may last a maximum of 5 minutes.
  • Acts may consist out of one or more people.
  • There is a limited amount of places available. this is on a first-come-first-serve basis. There will be a waiting list for anyone signing up in excess to the available spots. If an act drops out of the competition more than a week in advance, we'll notify acts on the waiting list. Acts on the waiting list do have to comply with all rules and deadlines. Yes, that means, even when you're on the waiting list, if you want a chance at competing, you have to hand in your audio-visual material on time and do all the other stuff, as if you were competing. You'll know at least that week in advance if you will be competing or not.
  • The exact number of possible participants is yet to be determined.
  • There is a minimum of 5 sign-ups, or the competition might be canceled.

Audio-visual material:

The following combinations of audio-visual material are possible:
  • Video with embedded audio.
  • Audio only.
  • A still image/collage of images with or without a separate audio track.
  • A self made video with changing still images with or without embedded audio track.
  • No material at all.

-Video
  • Video is not mandatory.
  • The following file types are accepted: AVI, MKV, MP4, MPG.
  • Embedded audio must comply to the '-Audio' section, below.
  • Check the FAQ for any technical details about video files.
  • We don't know what the beamer will support. If it only supports 4:3 and the video is Widescreen it will get black bars added (same as 4:3 on a Widescreen beamer).
  • All video material needs to have 5 seconds of black screen at the end.
  • Youtube does not provide high enough quality material so is not allowed as a source. Also be careful with recordings from downloaded anime sources (crunchyroll, fansubs). They can differ tremendously in quality. If entirely possible, use known good sources, like DVD's and Blue-ray.

-Images
  • If you want a still image instead of video shown, this is possible.
  • You can use screenshots from an Anime episode and Game or Fanart images that apply to your act.
  • If you supply us with multiple images, the images will be formed into a collage.
  • If you want changing images, throughout your act, make a video of them yourself. Of course, the '-Video' section will then apply. If you want to make this fit with the style of the Cosplay competition visuals, ask us well in advance for reference material. The end result MUST be at our disposal before the audio-visual material deadline passes.
  • The following file types are accepted: PNG, JPG and GIF.
  • We don’t accept other file types like BMP, TIFF, PSD, TGA and other exotic formats.
  • The resolution of the image(s) should fit the minimum of 640x480. This means, both the width and height must be at minimum, 640 and 480 pixels respectively. Padded images (with 'bars' to extend the size) or obviously upscaled images won't be accepted.
  • With multiple images, the images will be reworked to be shown on screen during the competition. This collage of images will be made by the team organizing this competition. Do not rework your images into a collage of your own. You can supply us with pointers if you want to have certain parts of the images overlap. However, we will decide if what you want is wat actually happens.


-Audio
  • Audio is not mandatory.
  • If you act out 'live', please inform us well in advance (at least before the deadline for audio-visual material). Also check the FAQ why it might be better to pre-record your dialog.
  • For audio you can use one of the following formats: MP3 or AAC. Audio files should be of very good quality! What might sound reasonable on your IPod, might be insufficient when amplified and blasted out of the speakers at main stage.
  • Check the FAQ for any technical details about audio files.
  • The audio files that are supplied need to have been pre-cut at the start. this means: no 'start file at time index X'. If you want to be sure everything will work, and have multiple audio files, pre-mix these yourself (or let someone do it for you) into one single file. The audio file will be played from the beginning of the file, to the end.
  • If you need help on the above points, notify us in time! Two weeks before the convention is already far too late! There is very little we can do after the audio-visual material deadline has passed because we will be very busy with more than only this competition.
  • Youtube does not provide high enough quality material so is not allowed as a source. Also be careful with recordings from downloaded anime sources (crunchyroll, fansubs). They can differ tremendously in quality.

Script rules:
  • Use the supplied template when making your script. See the FAQ below for details!
  • Scripts have to be send to us using the provided template.
  • Scripts may only contain pictures for clarification, not for the artistical value.
  • Text has to be black and the text size 11 points.
  • Put clear technical cues into the script (colour marks). The character name alone isn't sufficient as a technical cue. Please specify the characters carefully (for example a short description of clothing helps).
  • In the template there is room for a full list of required audio-visual equipment as well as used props (e.g. chairs, tables, confetti cannons, windmills, etc). This list is mandatory.
  • Scripts that don’t follow these rules will be rejected.
  • The act needs to have a clear link to japan either by the characters used or the content of the script itself.
  • The safety of the audience, staff, and other participants must not be compromised. To this end, pyrotechnics and fireworks or any other methods of creating or causing a naked flame or explosion are not permitted. Nor anything that may make the stage slippery or sticky that cannot be quickly removed after your 'act' has finished. We need to know in advance (the moment you hand in your script) if this is likely to happen. Also cases of (excessive) use of paper tape and the like; notify us in your script.
  • Energetic performances involving e.g. running or martial arts displays will require further assurance regarding the skills of the performers, and we reserve the right to interrupt performances for safety reasons. Of course there will be rehersals. Don't do anything stupid, like not show things at the rehersals in fear of it being rejected, and try to do them on stage at the actual competition anyway.

Selection round:
  • Before the selection rounds are over, we will not accept changes to the scripts. After the selection has been done, selected groups may send in updated scripts until the deadline of 3rd August 2013 (this may be minor updates, not a completely different act).
  • The results of the selection round will be given about half July.
  • Acts with inappropriate language, nudity or intensive violence will be rejected without question.

The rehearsal:
  • It is mandatory to be present at the rehearsal, you will be disqualified if you aren’t there or late. The rehearsal times will be made know to the selected groups. If you know up front you are unable to attend or will be late, please send us an e-mail with the reason. If the reason is deemed valid enough you may be exempt from this rule. You will have to notify us of this within two days after receiving the exact rehersal times.
  • The rehearsal is not for you to practice your act, rather for you to get used to the stage, and also for the staff to make sure the sounds and lights are working correctly for the show and practice the technical cues.
  • We will not accept new audio-visual materials or requests during the rehearsals.

The competition:
  • By participating in this competition you give us the right to record your act, which will be put online on our website and used for promotional purposes, all rights reserved to us.
  • If you want your act to be filmed by anyone else besides our camera crew, you can request this through e-mail minimally a week before the convention.
  • There will be a short break (approximately 60 minutes, for lunch and just spare time) between the rehearsal and the actual competition. All group members must be present (backstage) 10 minutes before the show is scheduled to start. If there are delays, you have to be present anyway!
  • For problems or questions during the rehearsal or show go to either Jiri/Arjan (tech) or Remco (stage) before the show (during rehearsal and the break), or the Super Gopher backstage during the competition.
  • The order in which acts are set will be decided by the staff and is not open for discussion.
  • Judging results are final and are not open for discussion.

(these rules are subject to change)
Attached Files
File Type: doc Regels CAC Nederlands.doc (45.0 KB, 12 views)

Last edited by Rasha; July 20th, 2013 at 22:50:12.
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Old February 21st, 2013, 16:05:47   #2
jiriw
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Location: Nijmegen
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Default Re: Cosplay Act Competition Rules + Q&A 2013

FAQ

Q: On what day will the Cosplay Act Competition be?
A: Currently we are still planning the day and time of each competition. By the end of this month (april) we will announce the day on which each competition will be held.

Q: My script isn't ready yet, can I still sign-up in advance?
A: Yes, you can (and it's even preferred that you) sign up in advance. Just mail us the template and don't forget the short description of the act. As long as the script has been received before the deadline it's fine.

Q: How do I sign-up?
A: You have to use the following templates:

-Sign-up Template-Script Template
The group representative/contact sends an email using the email form on the website. The body (message) of the email will have to contain:
  • Subject: [CAC] Group Name - Act Title, e.g.: [CAC] jiriw - staff class act
  • Your Name
  • Your Email address
  • A download link to the Sign-up template, and the script template. Please package them together in an archive (ZIP/RAR/7z/GZIP) if in any way possible.
If any of the information required is missing, the sign-up will be rejected. We will notify you if your sign-up has been received.

Q: How do I supply you with my audio-visual material and other required files?
A: The group representative/contact sends an email using the email form on the website. The body (message) of the email will have to contain:
  • Subject: [CAC] Group Name - Act Title, e.g.: [CAC] jiriw - staff class act
  • Your Name
  • Your Email address
  • A download link to the material. Please package several small (audio and data) files together in an archive (ZIP/RAR/7z/GZIP) if in any way possible.
If any of the information required is missing, the sign-up will be rejected. We will notify you if your material has been received.

Q: What are accepted languages used in the performance
A: Accepted languages are English, Dutch and Japanese (though in this last case you need either subs or a translator ;-]) in both spoken as well as written form. A few words in other languages are allowed if these are catch-phrases belonging to the original characters.

Q: What is an "Archive" and how do I use it?
A: If you have trouble creating an archive, check out this tutorial. We accept the types of Compressed Folder (Windows Native)/ZIP/RAR/7z/GZIP. We highly recommend using this since it saves us a lot of trouble.

Q: I have no hosting of my own, how do I upload the files to you?
A:  There are a whole lot of file hosting services out there you might use, if you don't already use one. These are a few examples:

Q: Why should I pre-record my dialog?
A: If you have dialog, a pre-recorded audio track is highly recommended because we won't know how many microphones will be available for your act. If we can't amplify your voice, you'll have to have enough of it to carry throughout the whole main stage room. Most voices don't carry that far, and only the first few rows of audience would hear you, which would be a shame. Also, 'in the heat of the moment', it's easy to forget your lines on stage. When you have a pre-recorded audio track all these things won't be a problem anymore.

Q: What are the technical requirements for audio files and embedded audio in video material?
A: 
  • The files have to be in MP3 or AAC format
  • Compressed bit rate for MP3 should be at least 128 kbit/s, fixed, or 192 kbit/s VBR. Compressed bit rate for AAC should be at least 96 kbit/s.
  • Audio frequency and channels for both formats should be at least 22050 Hz/channel, 2 channel (stereo).
  • We don’t accept other file types like FLAC and other exotic formats. Hint: In case of a 'lossless' format, like FLAC or classic WAV, recode your audio files yourself to MP3 320kbit fixed bit rate. That will surely work.
  • Try to prevent the 'analog loop' (recording audio from an analog audio-out source, from, for example, TV) unless you really, really know what you're doing. If you know how to prevent noise, hum and clipping, give it a try.


Q: What are the technical requirements for video files?
A: 
  • The following file types are accepted: AVI, MKV, MP4, MPG.
  • We don’t accept other file types like WMV, FLV, SWF, ASF, MOV and other exotic formats.
  • You can use one of the following codecs: DivX, XviD, H.264, MPEG 2.
  • Embedded audio should comply to the technical requirements for Audio, above.
  • Make sure the resolution is always MOD16. A minimum resolution of [4:3]640x480 is required. Examples which are allowed: [Widescreen] SD 704x400, HD 1280x720, Full HD 1920x1080, [4:3] SD 640x480, HD 1280x1024.
  • For video use a bit rate of at least 1000 kbit/s.
Attached Files
File Type: doc FAQ CAC Nederlands.doc (26.5 KB, 2 views)
File Type: doc abunai2013_cac_script_template.doc (819.5 KB, 18 views)
File Type: docx abunai2013_cac_script_template.docx (151.3 KB, 20 views)
File Type: odt abunai2013_cac_script_template.odt (673.8 KB, 12 views)
File Type: doc abunai2013_cac_signup.doc (814.5 KB, 13 views)
File Type: docx abunai2013_cac_signup.docx (149.9 KB, 24 views)
File Type: odt abunai2013_cac_signup.odt (666.5 KB, 21 views)

Last edited by Kamen Rider Max; April 1st, 2013 at 00:32:25.
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Old June 26th, 2013, 19:35:09   #3
saber80
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Join Date: Jun 2013
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Default Re: Cosplay Act Competition Rules + Q&A 2013

how many people are now participating for the cosplay act compo
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Old July 20th, 2013, 22:52:26   #4
Rasha
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Default Re: Cosplay Act Competition Rules + Q&A 2013

The last spots have been filled and the sign-ups are now closed. It will be a nice show this year
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