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Old March 27th, 2012, 13:23:21   #1
Rasha
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Exclamation Cosplay Act Competition Rules + Q&A [SIGN-UPS CLOSED!]

These are the rules, the signups ARE CLOSED!

Cosplay Act Competition

Rules

Signup:
  • You have to sign up for the act compo using the application template. See FAQ for more details.
  • You can sign up untill the 30th of June 2012.
  • All required audio-visual material has to be send to us before the 13th of August 2012.
  • Acts may last a maximum of 5 minutes.
  • Acts may consist out of one or more people.
  • There is a minimum of 5 sign-ups, or the competition might be canceled. However: we are trying everything we can to make sure this competition will happen and are definately aiming towards more sign-ups.

Audio/visual material:
Video
  • You can use one of the following codec’s: WMV, DivX, XviD, H.264, MPEG.
  • The following file types are accepted: WMV, AVI, MKV, MP4, MPG.
  • We don’t accept other file types like FLV, SWF, ASF, MOV and other exotic formats.
  • Make sure the resolution is always MOD16. A minimum resolution of [4:3]640x480 is required. Examples would be: [Widescreen] SD 704x400, HD 1280x720, [4:3] SD 640x480, HD 1280x1024.
  • We don't know what the beamer will support. If it only supports 4:3 and the video is Widescreen it will get black bars added (same as 4:3 on a Widescreen beamer).
  • For video use a bit rate of at least 1000kb/s.
  • All video material needs to have 5 seconds of black screen at the end.
  • Youtube does not provide high enough quality material so is not allowed as a source.

Audio
  • For audio you can use one of the following formats: MP3 (min 196bit), WMA, MP4, AAC.
  • We don’t accept other file types like FLAC and other exotic formats.
  • Youtube does not provide high enough quality material so is not allowed as a source.

Script rules:
  • Use the supplied template when making your script. See the FAQ below for details!
  • Scripts have to be send to us using the provided template.
  • Scripts may only contain pictures for clarification, not for the artistical value.
  • Text has to be black and the text size 11 points.
  • Put clear technical cues into the script. (colour marks)
  • In the template there is room for a full list of required audio/visual equipment as well as used props (e.g. chairs, tables, confetti cannons, windmills, etc). This list is mandatory.
  • Scripts that don’t follow these rules will be rejected.
  • The act needs to have a clear link to japan either by the characters used or the content of the script itself.
  • The safety of the audience, staff, and other participants must not be compromised. To this end, pyrotechnics and fireworks or any other methods of creating or causing a naked flame or explosion are not permitted; nor anything that may make the stage slippery or sticky that cannot be quickly removed.
  • Energetic performances involving e.g. running or martial arts displays will require further assurance regarding the skills of the performers, and we reserve the right the interrupt performances for safety reasons.

Selection round:
  • Before the selection rounds are over, we will not accept changes to the scripts. After the selection has been done, selected groups may send in updated scripts until the deadline of 13.08.2012 (this may be minor updates, not a completely different act).
  • The results of the selection round will be given at the end of July.
  • Acts with inappropriate language, nudity or intensive violence will be rejected without question.

The rehearsal:
  • It is mandatory to be present at the rehearsal, you will be disqualified if you aren’t there or late. The rehearsal times will be made know to the selected groups. If you know up front you are unable to attend or will be late, please send us an e-mail with the reason. If the reason is deemed valid enough you may be exempt from this rule.
  • The rehearsal is not for you to practice your act, rather for you to get used to the stage, and also for the staff to make sure the sounds and lights are working correctly for the show and practice the technical cues.
  • We will not accept new audio-visual materials or requests during the rehearsals.

The competition:
  • By participating in this competition you give us the right to record your act, which will be put online on our website and used for promotional purposes, all rights reserved to us.
  • If you want your act to be filmed by anyone else besides our camera crew, you can request this through e-mail minimally a week before the convention.
  • There will be a short break (approximately 60 minutes, for lunch and spare time) between the rehearsal and the actual show. All group members must be present (backstage) 10 minutes before the start of the show.
  • For problems or questions during the rehearsal or show go to either Peter/Arjan (tech) or Remco (stage) before the show (aswell as during the rehearsals and the break), or the Super Gopher backstage during the show.
  • The order in which acts are set will be decided by the staff and is not open for discussion.
  • Judging results are final and are not open for discussion.

(these rules are subject to change)
Attached Files
File Type: doc regels cac nederlands.doc (44.5 KB, 10 views)
File Type: doc FAQ cac nederlands.doc (35.0 KB, 1 views)
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Last edited by Kamen Rider Max; July 2nd, 2012 at 15:13:15.
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Old March 27th, 2012, 13:24:11   #2
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Default Re: Cosplay Act Competition Rules + Q&A [SIGN-UPS OPEN!]

FAQ

Q: On what day will the Cosplay Act Compo be?
A: The Cosplay Act Competition will be on Saturday like previous years.

Q: My script isn't ready yet, can I still sign-up in advance?
A: Yes, you can (and it's even preferred that you) sign up in advance. Just mail us the template and don't forget the short description of the act. As long as the script has been received before the deadline it's fine.

Q:  How do I sign-up?
A:  You have to use the following templates:

Sign-up TemplateScript Template
The group representative/contact sends an email using the email form on the website. The body (message) of the email will have to contain:
  • Subject: [CAC] Group Name - Act Title, e.g.: [CAC] saniiro - staff class act
  • Your name
  • Your Email
  • Download Link to the Sign-up template, and the script template. Please package them together in an archive (ZIP/RAR/7z/GZIP) if in any way possible.
If any of the information required is missing, the sign-up will be rejected. We will notify you if your sign-up has been received.

Q:  How do I supply you with my music, video and other required files?
A:  The group representative/contact sends an email using the email form on the website. The body (message) of the email will have to contain:
  • Subject: [CAC] Group Name - Act Title, e.g.: [CAC] saniiro - staff class act
  • Your name
  • Your Email
  • Download Link to the material. Please package several small (audio and data) files together in an archive (ZIP/RAR/7z/GZIP) if in any way possible.
If any of the information required is missing, the sign-up will be rejected. We will notify you if your sign-up has been received.

Q: What are accepted languages used in the performance
A:  Accepted languages are English, Dutch and Japanese (though in this last case you need either subs or a translator ;-]) in both spoken as well as written form.

Q: What is an "Archive" and how do I use it?
A: If you have trouble creating an archive, check out this tutorial. We accept the types of Compressed Folder (Windows Native)/ZIP/RAR/7z/GZIP. We highly recommend using this since it saves us a lot of trouble.

Q:  I don't have hosting of my own, how do I upload the files to you?
A:  Before we used MegaUpload, but since this isn't available any more we are looking for alternatives.
Attached Files
File Type: doc abunai2012_cac_signup.doc (171.5 KB, 11 views)
File Type: docx abunai2012_cac_signup.docx (148.7 KB, 13 views)
File Type: odt abunai2012_cac_signup.odt (144.0 KB, 5 views)
File Type: doc abunai2012_cac_script_template.doc (182.0 KB, 8 views)
File Type: docx abunai2012_cac_script_template.docx (148.7 KB, 13 views)
File Type: odt abunai2012_cac_script_template.odt (153.0 KB, 3 views)
__________________
You will respect my authorethaaah!!!

Rasha
is that a lagspike in your pants or are you happy to see me ?

Last edited by Rasha; May 28th, 2012 at 14:31:12.
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Old April 2nd, 2012, 16:57:14   #3
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Default Re: Cosplay Act Competition Rules + Q&A [SIGN-UPS OPEN!]

Signups opened!
__________________
You will respect my authorethaaah!!!

Rasha
is that a lagspike in your pants or are you happy to see me ?

Last edited by Rasha; May 28th, 2012 at 14:30:56.
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Old May 23rd, 2012, 20:10:50   #4
Rasha
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Default Re: Cosplay Act Competition Rules + Q&A [SIGN-UPS OPEN!]

Small add for people wanting to sign up for the CAC.
We do not have lights which can follow people, please keep this in mind when writing your scripts.
__________________
You will respect my authorethaaah!!!

Rasha
is that a lagspike in your pants or are you happy to see me ?

Last edited by Rasha; July 2nd, 2012 at 14:39:24.
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