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Old April 29th, 2011, 17:08:39   #1
Rasha
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Default Cosplay Fashion Show Rules + Q&A [SIGN-UP CLOSED]

These are the rules, the signups ARE CLOSED

Cosplay Fashion Show

Rules


Signup:
  • You have to sign up for the fashion show using the application template. Check the FAQ in the next post on how to sign-up.
  • You can sign up untill the 1st of August.
  • All required audio-visual material has to be send to us before the 17th of August.
  • Costumes must reverence Japanese culture, games, anime or manga
  • Each 'act' may consist out max. five (5) people. (there is 1 prize, groups have to share the price)
  • Each 'act' needs to supply their own music (no music means no act).
  • Each 'act' needs to supply reference material of their costume in the form of images.
  • All cosplays have to be self made. This may be by yourself, or someone you personally know. If not by yourself, the person who made the costume has to be referenced and also attending the convention and be present (if able) at the compo. The costume may not have been bought in it's entirety but attributes like shoes, wigs and props are allowed.
  • There is a limited amount of places available. this is on a first-come-first-serve basis. there will be a waiting list in case any drop out of the compo.
  • The exact number of possible participants are yet to be determined.

Audio/visual material:
Images (reference material)
  • Reference images are original artwork pictures showing the costume you based your cosplay on. This can be a screenshot from an Anime episode, Game or Fanart image. You have to supply a minimum of 1 (one) image, but more is better.
  • The following file types are accepted: PNG, JPG, GIF.
  • We don’t accept other file types like TIFF, PSD, TGA and other exotic formats.
  • The resolution of the image should fit the minimum of 640x480. (this means, at least either the width or height should have the minimum of 640 or 480 pixels).
  • The images will be reworked to be shown on screen during the compo.

Audio
  • For audio you can use one of the following formats: MP3 (min 128bit), WMA, MP4, AAC.
  • We don’t accept other file types like FLAC and other exotic formats.
  • The music files that are supplied need to have been pre-cut at the start. this means: no 'start file at time index X'. The music file will be played from the beginning of the file.
  • If you need help on the above points, notify us in time.
  • Youtube does not provide high enough quality material so is not allowed as a source.

The performance:
  • The safety of the audience, staff, and other participants must not be compromised. To this end, pyrotechnics and fireworks or any other methods of creating or causing a naked flame or explosion are not permitted; nor anything that may make the stage slippery or sticky that cannot be quickly removed.
  • Energetic performances involving e.g. running or martial arts displays will require further assurance regarding the skills of the performers, and we reserve the right the interrupt performances for safety reasons.

The rehearsal:
  • It is mandatory to be present at the rehearsal, you will be disqualified if you aren’t there or late. The rehearsal times will be made know to the selected groups. If you know up front you are unable to attend or will be late, please send us an e-mail with the reason. If the reason is deemed valid enough you may be exempt from this rule.
  • The rehearsal is not for you to practice your act, rather for you to get used to the stage, and also for the staff to make sure the sounds and lights are working correctly for the show and practice the technical cues.
  • We will not accept new audio-visual materials or requests during the rehearsals.
  • Acts with inappropriate language, nudity or intensive violence will be rejected without question.

The competition:
  • By participating in this competition you give us the right to record your act, which will be put online on our website and used for promotional purposes, all rights reserved to us.
  • If you want your act to be filmed by anyone else besides our camera crew, you can request this through e-mail minimally a week before the convention.
  • There will be a short break (approximately 30 to 60 minutes, for lunch and just spare time) between the rehearsal and the actual show. All group members must be present (backstage) 10 minutes before the start of the show.
  • For problems or questions during the rehearsal or show go to either Peter (tech) or Bram (stage) before the show (during rehearsal and the break), or the Super Gopher backstage during the show.
  • The order in which acts are set will be decided by the staff and is not open for discussion.
  • Judging results are final and are not open for discussion.

(these rules are subject to change)

Last edited by Saniiro-San; August 1st, 2011 at 16:32:35.
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Old April 29th, 2011, 17:10:11   #2
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Default Re: Cosplay Fashion Show Rules + Q&A

FAQ

Q: On what day will the Fashion Show be?
A: Unlike previous years, the Fashion Show will be on Sunday

Q: I have an OC (Original Character), can I still join the CFS?
A: Yes. If we get enough sign-ups, a category of it's own will be created within the CFS or otherwise you will simply be judged along with the rest. Do note that all of the same rules apply, including those of reference images! This will make participating as an OC harder compared to a regular character though, but we'd love to try this out and see where it leads us!

In the sign-up template, enter the fact that it's an OC at the "Source" question, and add the story/information of the character under "Additional Information".

Q: We want to do the catwalk run as a group, how do we sign-up?
A: You have to sign-up by filling in a seperate template for each person in the group. In the template you can write down you are going to run down the catwalk as a group. It is fine to supply us the files in a single archive though for all the people in the group.

Q:  How do I sign-up?
A: You have to use the following templates:
Send an email using the email form on the website. The body (message) of the email will have to contain:
  • Subject: [CFS] (nick)name - character name, e.g.: [CFS] saniiro - staff member
  • Your name
  • Your Email
  • Your visitor number (or payment code if no visitor number has been received yet)
  • Download Link to the Sign-up template
If any of the information required is missing, the sign-up will be rejected. We will notify you if your sign-up has been received.


Q: How do I supply you with my music and reference image(s)?
A:  Send an email using the email form on the website. The body (message) of the email will have to contain:
  • Subject: [CFS] (nick)name - character name, e.g.: [CFS] saniiro - staff member
  • Your name
  • Your Email
  • Your visitor number (or payment code if no visitor number has been received yet)
  • Download Link to the material (sign-up template, audio, reference images). Please package all files together in an archive (ZIP/RAR/7z/GZIP) if in any way possible.
If any of the information required is missing, the sign-up will be rejected. We will notify you if your sign-up has been received.


Q: What is an "Archive" and how do I use it?
A: If you have trouble creating an archive, check out this tutorial. We accept the types of Compressed Folder (Windows Native)/ZIP/RAR/7z/GZIP. We highly recommend using this since it saves us a lot of trouble.


Q: I have no hosting of my own, how do I upload the files to you?
A: If you have no hosting available of your own, any of the below options would work:
Attached Files
File Type: docx abunai2011_cfs_signup.docx (251.2 KB, 8 views)
File Type: doc abunai2011_cfs_signup.doc (268.0 KB, 5 views)
File Type: odt abunai2011_cfs_signup.odt (304.1 KB, 2 views)

Last edited by Rasha; June 26th, 2011 at 22:29:32.
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Old May 3rd, 2011, 15:55:14   #3
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Default Re: Cosplay Fashion Show Rules + Q&A

Signups Opened
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Old May 27th, 2011, 11:02:27   #4
Designy
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Default Re: Cosplay Fashion Show Rules + Q&A

What is the time you can get on stage? 2 minutes or 5 minutes or..?
I'd like to know, so I can adjust the music for my act to the time I have on stage.
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Old May 27th, 2011, 11:28:10   #5
Saniiro-San
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Default Re: Cosplay Fashion Show Rules + Q&A

Whatever time it takes for you to walk on, do a walk about in character and walk off again.

usually this is well under 2 minutes for most people.

For some people it's even under 30 seconds which we try to counter because that's really short ;-]

What normally happends is that we simply play the soundfile and let it fade out at the moment you leave the stage.
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Old May 27th, 2011, 13:02:42   #6
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Default Re: Cosplay Fashion Show Rules + Q&A

Ooooh oke. Well I think 1 or 2 minutes will do for me then :P
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Old May 27th, 2011, 13:23:24   #7
Saniiro-San
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Default Re: Cosplay Fashion Show Rules + Q&A

It's always better to have the soundfile be longer than you think you will need since as I said we fade it out ourselves and that gives you a little room.

most important thing is to make sure the audio file starts in the right way. so if it has any intro you don't want played, you should cut it off yourself because we won't be able to do so for you.
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Old May 28th, 2011, 22:12:09   #8
Designy
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Default Re: Cosplay Fashion Show Rules + Q&A

Oh that will be fine I have read the entire rules section en Q&A section so that was clear to me. It just wasn't clear to me for how long we get on stage. But that's clear to me now aswell. Gonna practice at home so I'm sure I have enough music to fill up my act tnx
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Old May 29th, 2011, 19:31:17   #9
Amirine
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Default Re: Cosplay Fashion Show Rules + Q&A

I have one question now:
While I was filling in the form for the CFS, I noted that it is neccesary to provide names for the music and pictures. However, I`m not certain about the music and the pictures yet. What do I do now?
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Old May 30th, 2011, 10:03:46   #10
Saniiro-San
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Default Re: Cosplay Fashion Show Rules + Q&A

Enter anyway without that information and supply that later. It is however possible that if you can't supply the required images or music later you might not be able to participate since it is manditory.

But it's a first come, first serve so don't wait.
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