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Old April 29th, 2011, 17:16:08   #1
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Default Cosplay Act Competition Rules + Q&A [SIGN-UPS CLOSED!]

These are the rules, the signups ARE NOW CLOSED!

Cosplay Act Competition

Rules

Signup:
  • You have to sign up for the act compo using the application template. See FAQ for more details.
  • You can sign up untill the 30th of June 2011.
  • All required audio-visual material has to be send to us before the 17th of August 2011.
  • Acts may last a maximum of 5 minutes.
  • Acts may consist out of one or more people.
  • There is a minimum of 5 sign-ups, or the competition might be canceled. However: we are trying everything we can to make sure this competition will happen and are definately aiming towards more sign-ups.

Audio/visual material:
Video
  • You can use one of the following codec’s: WMV, DivX, XviD, H.264, MPEG.
  • The following file types are accepted: WMV, AVI, MKV, MP4, MPG.
  • We don’t accept other file types like FLV, SWF, ASF, MOV and other exotic formats.
  • Make sure the resolution is always MOD16. A minimum resolution of [4:3]640x480 is required. Examples would be: [Widescreen] SD 704x400, HD 1280x720, [4:3] SD 640x480, HD 1280x1024.
  • We don't know what the beamer will support. If it only supports 4:3 and the video is Widescreen it will get black bars added (same as 4:3 on a Widescreen beamer).
  • For video use a bit rate of at least 1000kb/s.
  • All video material needs to have 5 seconds of black screen at the end.
  • Youtube does not provide high enough quality material so is not allowed as a source.

Audio
  • For audio you can use one of the following formats: MP3 (min 196bit), WMA, MP4, AAC.
  • We don’t accept other file types like FLAC and other exotic formats.
  • Youtube does not provide high enough quality material so is not allowed as a source.

Script rules:
  • Use the supplied template when making your script. See the FAQ below for details!
  • Scripts have to be send to us using the provided template.
  • Scripts may only contain pictures for clarification, not for the artistical value.
  • Text has to be black and the text size 11 points.
  • Put clear technical cues into the script. (colour marks)
  • In the template there is room for a full list of required audio/visual equipment as well as used props (e.g. chairs, tables, confetti cannons, windmills, etc). This list is mandatory.
  • Scripts that don’t follow these rules will be rejected.
  • The act needs to have a clear link to japan either by the characters used or the content of the script itself.
  • The safety of the audience, staff, and other participants must not be compromised. To this end, pyrotechnics and fireworks or any other methods of creating or causing a naked flame or explosion are not permitted; nor anything that may make the stage slippery or sticky that cannot be quickly removed.
  • Energetic performances involving e.g. running or martial arts displays will require further assurance regarding the skills of the performers, and we reserve the right the interrupt performances for safety reasons.

Selection round:
  • Before the selection rounds are over, we will not accept changes to the scripts. After the selection has been done, selected groups may send in updated scripts until the deadline of 13.08.2011 (this may be minor updates, not a completely different act).
  • The results of the selection round will be given on 01.08.2011
  • Acts with inappropriate language, nudity or intensive violence will be rejected without question.

The rehearsal:
  • It is mandatory to be present at the rehearsal, you will be disqualified if you aren’t there or late. The rehearsal times will be made know to the selected groups. If you know up front you are unable to attend or will be late, please send us an e-mail with the reason. If the reason is deemed valid enough you may be exempt from this rule.
  • The rehearsal is not for you to practice your act, rather for you to get used to the stage, and also for the staff to make sure the sounds and lights are working correctly for the show and practice the technical cues.
  • We will not accept new audio-visual materials or requests during the rehearsals.

The competition:
  • By participating in this competition you give us the right to record your act, which will be put online on our website and used for promotional purposes, all rights reserved to us.
  • If you want your act to be filmed by anyone else besides our camera crew, you can request this through e-mail minimally a week before the convention.
  • There will be a short break (approximately 30 to 60 minutes, for lunch and spare time) between the rehearsal and the actual show. All group members must be present (backstage) 10 minutes before the start of the show.
  • For problems or questions during the rehearsal or show go to either Peter (tech) or Bram (stage) before the show (aswell as during the rehearsals and the break), or the Super Gopher backstage during the show.
  • The order in which acts are set will be decided by the staff and is not open for discussion.
  • Judging results are final and are not open for discussion.

(these rules are subject to change)

Last edited by Saniiro-San; August 31st, 2011 at 16:01:00. Reason: added additional safety rules
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Old April 29th, 2011, 17:18:03   #2
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Default Re: Cosplay Act Competition Rules + Q&A

FAQ

Q: On what day will the Cosplay Act Compo be?
A: The Cosplay Act Competition will be on Saturday like previous years.

Q: My script isn't ready yet, can I still sign-up in advance?
[A]Yes, you can (and it's even prefered that you) sign up in advance. Just mail us the template and don't forget the short description of the act. As long as the script has been received before the deadline it's fine.

Q:  How do I sign-up?
A:  You have to use the following templates:

Sign-up TemplateScript Template
The group representative/contact sends an email using the email form on the website. The body (message) of the email will have to contain:
  • Subject: [CAC] Group Name - Act Title, e.g.: [CAC] saniiro - staff class act
  • Your name
  • Your Email
  • Download Link to the Sign-up template, and the script template. Please package them together in an archive (ZIP/RAR/7z/GZIP) if in any way possible.
If any of the information required is missing, the sign-up will be rejected. We will notify you if your sign-up has been received.

Q:  How do I supply you with my music, video and other required files?
A:  The group representative/contact sends an email using the email form on the website. The body (message) of the email will have to contain:
  • Subject: [CAC] Group Name - Act Title, e.g.: [CAC] saniiro - staff class act
  • Your name
  • Your Email
  • Download Link to the material. Please package several small (audio and data) files together in an archive (ZIP/RAR/7z/GZIP) if in any way possible.
If any of the information required is missing, the sign-up will be rejected. We will notify you if your sign-up has been received.

Q: What are accepted languages used in the performance
A:  Accepted languages are English, Dutch and Japanese (though in this last case you need either subs or a translator ;-]) in both spoken as well as written form.

Q: What is an "Archive" and how do I use it?
A: If you have trouble creating an archive, check out this tutorial. We accept the types of Compressed Folder (Windows Native)/ZIP/RAR/7z/GZIP. We highly recommend using this since it saves us a lot of trouble.

Q:  I don't have hosting of my own, how do I upload the files to you?
A:  Use one of the below sites to upload your files, and send us the links those sites supply you for download.
Attached Files
File Type: doc abunai2011_cac_script_template.doc (75.5 KB, 9 views)
File Type: docx abunai2011_cac_script_template.docx (44.7 KB, 8 views)
File Type: doc abunai2011_cac_signup.doc (825.0 KB, 15 views)
File Type: odt abunai2011_cac_script_template.odt (25.5 KB, 1 views)
File Type: odt abunai2011_cac_signup.odt (250.8 KB, 6 views)
File Type: docx abunai2011_cac_signup.docx (201.2 KB, 6 views)

Last edited by Saniiro-San; May 30th, 2011 at 21:02:36.
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Old May 3rd, 2011, 15:54:16   #3
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Default Re: Cosplay Act Competition Rules + Q&A

sign-ups opened
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Old May 30th, 2011, 21:03:30   #4
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Default Re: Cosplay Act Competition Rules + Q&A

We got word of some issues filling in the Office 2007 version of the template (ENTER not working in some fields it should). Easy solution is to use SHIFT+ENTER instead of just ENTER.

Fixed the document and put the new version online (as well as replaced the attachement in the Opening Post). Normal ENTER should work now as intended.
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Old June 6th, 2011, 20:41:17   #5
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Default Re: Cosplay Act Competition Rules + Q&A

Taken from the ruleset of the Eurocos Compo, we added 2 additional safety rules to the existing set.
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Old June 23rd, 2011, 15:34:13   #6
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Default Re: Cosplay Act Competition Rules + Q&A

Don't forget, there is only one more week to sign up for the Cosplay Act Competition!

This also means that everyone who already signed up but hasn't delivered their script or audio/video material yet will have to do so before the stated deadline.
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Old June 24th, 2011, 17:03:29   #7
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Default Re: Cosplay Act Competition Rules + Q&A

Oke, I did email this back but didn't get a response yet so I'll ask it here again. You say the audio/visual material has to be send as well but the rules you made say the following

All required audio-visual material has to be send to us before the 17th of August 2011.

I did finish the script but it will be impossible to send the audio/visual material before the 30th of June. But I would like some clarification wich deadline is the right one.
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Old June 24th, 2011, 17:50:12   #8
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Default Re: Cosplay Act Competition Rules + Q&A

the final versions of the audio/visual material must be send in before the 17th, but we need those files for the selection procedure.
This is why we mailed everyone that some files where missing.

If you are unable to finish your AV before the 30th then your act will be judged based on the script alone, this is your own choice and risk. Without a script however, your act will be declined straight away
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Old June 24th, 2011, 18:14:43   #9
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Default Re: Cosplay Act Competition Rules + Q&A

Oke, good idea to email that you were missing files but it would be better if this rule really was in the rules above here. Because now it doesn't say that the audio/visual needs to be send in before the selection period.

Well to bad for us. It's too complicated to do it in one week so it will have to go based on script.

When will we know if we get through the selection?
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Old June 24th, 2011, 20:02:08   #10
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Default Re: Cosplay Act Competition Rules + Q&A

that depends on the number of sign ups, but I expect within a week after the deadline.
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